Landscaping/Construction Administrator
Avara Landscapes Ltd is one of Ireland's leading landscape contractors working in all aspects of hard/soft landscaping works in Leinster, Connacht & Munster. Avara has grown as a company over the past number of years from 5 staff to now 50 plus staff, with the company looking to add new members to the team.
Some of the projects Avara Landscapes has worked on this past year include:
Cairn Homes Housing developments in Limerick, Dublin and Kilkenny.
Dublin Port Greenway with WillsBros
Dunkettle Interchange with Sisk
Eli Lilly Limerick with PJ Hegarty
Abbotts Kilkenny with John Paul Construction
Crown Plaza Galway with JJ Rhatigan
Glenveagh Homes In Cork
Job Description
Office Administrator – Athlone, Co. Westmeath
An excellent opportunity to join a professional team at well-established Commercial Landscaping company. Avara Landscapes is one of Irelands leading commercial landscapers completing projects nationwide. All our success to date is attributable to the quality of our people. The successful candidate will be working with experienced landscaping professionals in a fast paced and dynamic business.
Avara is currently seeking an Office Administrator to join their team Monksland Athlone. The successful candidate will work closely with the commercial & accounts team.
About the Role:
As an Officer Administrator, you will play a key role in ensuring the smooth operation of office processes. This position combines administrative, financial management, help with Payroll, Document controlling and a small element of marketing. This role is ideal for a detail-oriented professional with experience in the construction sector / Adminstrator experience.
This full-time, permanent role offers flexible working hours after training period (7am-4pm, 7:30am-4:30pm, 8am-5pm or 8:30am to 5:30pm) from Monday to Friday, with a competitive salary of €40,000 depending on experience.
Key Responsibilities:
Office Administration:
Oversee daily office operations and provide general administrative support.
Liaise with accounts team on payroll , hours work.
Generate reports using our Bright HR system and deliver reports to Director each week for sign off.
Manage correspondence, including emails, phone calls, and document filing.
Maintaining tender logs, downloading enquires from main contractors / clients
Maintain accurate project documentation and office records.
Attend meetings online or in person if and when required.
Financial Management:
Reconciling the purchase invoices against the order
Liaise with accounts team on payroll, hours work.
Cross referencing delivery docks vs the orders.
Liaising with suppliers on getting quotes.
Marketing/Social Media:
· Reach out and build relationships with new main contractors and clients with our company profile, website etc.. introducing the company and the work we do.
· Reviewing the CIS database on potential job opportunities for the business.
Position Type
Full-time
Schedule
Monday - Friday
Start and end time subject to season, and you may be required to change you schedule to 7:30am - 4:30pm.
Expected Hours
40
Times
7am - 4pm
Qualifications
Minimum 3 years of administrative experience. In the construction industry desirable.
Proven experience in administrative duties
Experience in working with Payroll
Proficiency in technology and IT
Understanding of construction databases an advantage i.e. BIM 360, Hammertach, Procore, Viewpoint, Bright HR, ZERO etc.
Proven ability to work on own initiative to meet deadlines in a result orientated environment
Excellent customer service skills via all channels including in person, email and telephone communication
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Full Clean Drivers Licence
Benefits
Permanent Contract with probation of 6 months.
Competitive salary up to €40,000, depending on experience.
Flexible working hours to suit individual needs. 8am -5pm during training period (first few weeks).
Hybrid working available after initial training period (4 days office, 1 day at home). First few weeks during training period, employee will be on site every day.
Amble amount of free on site parking at the head office.
Pension with employer contribution.
20 days annual leave plus weekends and bank holidays.
Company laptop & phone issued on arrival
Sick Pay
Potential to grow with the business
Join a supportive / people first company that is growing each year.
nefits:Convenient Athlone location with good transport links
Submit Your CV
Apply for the Landscaping/Construction Administrator positon by filling out the form below.